Notice of SGM 2022

Wednesday, October 19th, 2022, 7:00 PM virtually via Zoom.

The Radio Malaspina Society Board of Directors has moved to hold a Special General Meeting (SGM) online via Zoom. The meeting will occur on Wednesday, October 19th with virtual 'sign-in' starting at 6:30 PM, and meeting business starting at 7:00 PM.

This meeting is to authorize a change to our bylaws that would allow the Radio Malaspina Society hold its Annual General Meeting (AGM) in a later month, so long as it falls within the 2022 Fall Semester of Vancouver Island University (September 6th to December 9th). This allows for some increased flexibility in regard to our AGM date, which currently must be held in October and is traditionally held on the last Tuesday of the month.

You must be a member in order to attend this meeting, and a Voting Member to vote and count towards meeting quorum.

IMPORTANT: Please click on the button below to register for the SGM.

Where's the Zoom meeting login information?

After registering—and once your membership status has been reviewed—you will receive a confirmation email containing information about joining the meeting.

Membership and eligibility to vote

Voting Members: You must be a current Voting Member to be eligible to vote at the SGM. New Community Members signed up after September 19th, 2022 will not be eligible to vote as they are not yet considered Voting Members.

Students Members: If you are enrolled for the fall semester at the Nanaimo campus of Vancouver Island University you are considered a Student Member and are not required to pay for a membership to be a Voting Member.

Community Members: Your membership may be expired so please renew! Membership runs from May 1st through April 30th of the following year. If you were a member for at least 6 months of the last 12 months, but your membership has expired, you can renew your membership at chly.ca/membership to be a Voting Member at this meeting. Membership was increased to $25/year from $20/year in the Fall of 2021.

To keep your membership up to date, it is recommended that you set your membership payment to automatic annual renewal. If you're unsure as to whether or not your membership is up to date, please reply back to this email to check your status. Alternatively, call the office at (250) 716-3410 during office hours, Monday to Friday, 9 AM to 5 PM and ask for Executive Director Jesse Woodward.

Community Members already on month-to-month Sustaining Donor plans do not need to renew their membership as their monthly donation pays for their membership.

Voting Information

  • Voting on meeting motions will be done verbally and/or via the text function in Zoom.

  • Voting on the meeting resolutions will be done via yes/no secret ballot via Election Runner.

This Special General Meeting’s business

Notice for General Meetings and Special Resolutions is 14-days notice under the Societies Act of British Columbia.

Questions may be directed to the Board of Directors via secretary@chly.ca.

Special General Meeting Agenda

  1. 6:30 PM—Member sign in.

  2. 7:00 PM—Meeting commences (Quorum is 16 members of the Radio Malaspina Society).

  3. 7:01 PM—Appointment of a chairperson.

  4. 7:02 PM—Acknowledgment of Snuneymuxw First Nations territory and thanks.

    "As Vancouver Island University has a long-standing relationship with the Snuneymuxw First Nation, the Radio Malaspina Society, operating CHLY 101.7FM, would like to acknowledge and thank the Snuneymuxw First Nation for allowing us to live and learn, broadcast, and share educational experiences here on their traditional territory."

  5. 7:10 PM—Special Resolutions Vote.

    WHEREAS:
    Our bylaw for when the Society’s AGM shall be held is inflexible.

    THEREFORE:
    Be it resolved that bylaw 4.2.1 be changed from:
    "The Annual General Meeting of the society shall be held once per year in October, or as required by the Society Act of BC."

    to:

    "The Annual General Meeting of the society shall be held once per calendar year in the Vancouver Island University fall semester, or as required by the Society Act of BC.”’

    AND

    Be it further resolved that bylaw 5.4.1 be changed from:

    “The term of the office for the Board of Directors is for two years (October to October)”

    to:

    “An elected director's term expires at the close of the second AGM following the director's election to the board of directors, resulting in a two year term of office. An appointed director's term expires at the close of the next AGM following the director's appointment, as per 5.8.2.”.

  6. 7:15-7:30 PM—Results and Adjournment.

Jesse Woodward