Notice of Annual General Meeting 23
The official notice was given via email. It has been posted here for your convenience.
Tuesday, October 26th, 2021, 5:30 PM virtually via Zoom.
The Radio Malaspina Society Board of Directors has again moved to hold our 23rd Annual General Meeting online via Zoom. The meeting will occur on Tuesday, October 26th with virtual 'sign-in' starting at 5:30 PM, and meeting business starting at 6:00 PM.
You must be a member in order to attend this meeting, and a voting member to vote and count towards meeting quorum.
IMPORTANT: Please click on the button below to register for the AGM and to have your online board of directors election ballot distributed to you.
Where's the Zoom meeting login information?
After registering—and once your membership status has been reviewed—you will receive a confirmation email containing information about joining the meeting.
Membership and eligibility to vote
Voting Members: You must be a current Voting Member to be eligible to vote at the AGM. New Community Members signed up after September 26, 2021, will not be eligible to vote as they are not yet considered Voting Members.
Students Members: If you are enrolled for the fall semester at the Nanaimo campus of Vancouver Island University you are considered a Student Member and are not required to pay for a membership to be a Voting Member.
Community Members: Your membership may be expired so please renew! Membership runs from May 1st through April 30th of every year. If you were a member for at least 6 months of the last 12 months, but your membership has expired, you can renew your membership at chly.ca/membership and be a Voting Member at this meeting.
To keep your membership up to date, it is recommended that you set your membership payment to automatic annual renewal.
If you're unsure as to whether or not your membership is up to date, please reply back to this email to check your status. Alternatively, call the office at (250) 716-3410 during office hours, Monday to Friday, 9 AM to 5 PM and ask for Executive Director Jesse Woodward.
Community Members on month-to-month sustaining donor plans do not need to renew their membership as their monthly donation pays their membership.
Voting and Election Information
Voting on meeting motions will be done verbally and/or via the text function in Zoom.
Election of Directors will be run virtually, with only Voting Members registered to attend the AGM eligible to vote online via Election Runner. Voting will open Tuesday, October 26th at 7:05 PM and close at 7:15 PM during the AGM.
This year's business
For elections this year under our staggered directorship bylaw, there are two student positions, two community positions, and two VIU staff and faculty representative positions open for nomination.
Nominations are open for submission in advance of the Annual General Meeting and will be reviewed by the Nominations Committee for referral to the membership via the Board of Directors.
Those interested in running for a directorship, please fill in the form below.
There are no special resolutions on the agenda this year.
Notice for General Meetings and Special Resolutions is 14-days notice under the Societies Act of British Columbia.
Questions may be directed to the Board of Directors via secretary@chly.ca.
Run for the Board of Directors
Interested in joining our Board of Directors? Fill in the nomination form at the link below. Once completed, staff will circulate your nomination form via AdobeSign for the signatures of your two nominators and your own signature. You must have been a Community Member or Student Member for at least 30 days in order to be eligible to run for one of the six open seats available:
Two Student Members.
Two Community Members.
VIU Faculty Representative.
VIU Staff Representative.
The deadline for nominations is October 21st, 2021.
Annual General Meeting Agenda
5:30 PM—Member sign in.
6:00 PM—Meeting commences (Quorum is 16 members of the Radio Malaspina Society).
6:01 PM—Appointment of a chairperson.
6:02 PM—Acknowledgment of Snuneymuxw First Nations territory and thanks.
"As Vancouver Island University has a long-standing relationship with the Snuneymuxw First Nation, the Radio Malaspina Society, operating CHLY 101.7FM, would like to acknowledge and thank the Snuneymuxw First Nation for allowing us to live and learn, broadcast, and share educational experiences here on their traditional territory."6:03 PM—Approval of Agenda.
6:05 PM—Approval of Minutes of the previous Annual General Meeting, and any Special General Meetings in the year.
6:10 PM—President's Report.
6:25 PM—Executive Directors Report.
6:35 PM—Finance Report to year-end.
7:00 PM—Appointment of an auditor.
7:05 PM—Virtual Election of Directors:
Two Student Members.
Two Community Members.
VIU Staff Representative.
VIU Faculty Representative.
7:15 PM—Special Resolutions:
None submitted or referred.
7:16 PM—General Resolutions.
7:50 PM—Any Other Business.
8:15-8:30 PM—Adjournment.