Notice of Annual General Meeting 24
Wednesday, November 16th, 2022, 6:00 PM virtually via Zoom.
The Radio Malaspina Society Board of Directors has moved to hold the 24th Annual General Meeting online via Zoom. The meeting will occur on Wednesday, November 16th with virtual 'sign-in' starting at 5:30 PM, and meeting business starting at 6:00 PM.
You must be a member in order to attend this meeting, and a voting member to vote and count toward the meeting’s quorum.
IMPORTANT: Please click on the button below to register for the AGM. Only those in attendance at the AGM will be eligible to vote for board members.
Where's the Zoom meeting login information?
After registering—and once your membership status has been reviewed—you will receive a confirmation email containing information about joining the meeting.
Membership and eligibility to vote
Voting Members: You must be a current Voting Member to be eligible to vote at the AGM. New Community Members signed up after October 17th, 2022 will not be eligible to vote as they are not yet considered Voting Members.
Students Members: If you are enrolled for the fall semester at the Nanaimo campus of Vancouver Island University you are considered a Student Member and are not required to pay for a membership to be a Voting Member.
Community Members: Your membership may be expired so please renew! Membership runs from May 1st through April 30th of the following year. If you were a member for at least 6 months of the last 12 months, but your membership has expired, you can renew your membership at chly.ca/membership to be a Voting Member at this meeting. Membership was increased to $25/year from $20/year in the Fall of 2021.
To keep your membership up to date, it is recommended that you set your membership payment to automatic annual renewal. If you're unsure as to whether or not your membership is up to date, please reply back to this email to check your status. Alternatively, call the office at (250) 716-3410 during office hours, Monday to Friday, 9 AM to 5 PM and ask for Executive Director Jesse Woodward.
Community Members already on month-to-month Sustaining Donor plans of $4.25 or higher do not need to renew their membership as their monthly donation pays for their membership.
Voting and Election Information
Voting on meeting motions will be done verbally and/or via the text function in Zoom.
The election of directors will be run virtually, with only Voting Members registered and in attendance at the AGM eligible to vote online via Election Runner. Voting will open Wednesday, November 16th at 7:05 PM and close at 7:15 PM during the AGM.
This year's business
For elections this year under our staggered directorship bylaw, there are two Student Member positions, two Community Member positions, and one VIU Admin Representative position open for nomination.
Nominations are open for submission in advance of the Annual General Meeting and will be reviewed by the Nominations Committee for referral to the membership via the Board of Directors.
Those interested in running for a directorship, please fill in the form below.
There are no special resolutions on the agenda this year.
Notice for General Meetings and Special Resolutions is 14-days notice under the Societies Act of British Columbia.
Questions may be directed to the Board of Directors via secretary@chly.ca.
Run for the Board of Directors
Interested in joining our Board of Directors? Fill in the nomination form at the link below. Once completed, staff will circulate your nomination form via AdobeSign for the signatures of your two nominators and your own signature. You must have been a Community Member or Student Member for at least 30 days in order to be eligible to run for one of the six open seats available:
Two Student Members.
Two Community Members.
VIU Staff Representative.
Nominated Candidates
Below are the candidates nominated. No other eligible candidates (bylaw 5.6.1), were nominated. An affirmative vote (bylaw 5.7.3) is required to elect each director. See chly.ca/bylaws-policies for more information.
Community Members
Camille James
Camille has served on the Board of Directors since 2016. Her experience with community radio began in 2012 in Edmonton, while she volunteered at CJSR at the UofA campus. She holds a Bachelor of Arts degree in Digital Media and Computer Science from VIU.
Ending her third term on the board, Camille is happy to return to the Board of Directors for 2023-2024 as a community member and continue her work as the Secretary of the Board.
Bryan Gibbons
Bryan Gibbons graduated in 2015 from Wilfrid Laurier University with a Bachelor of Business Administration, specializing in Accounting. Since graduating, the beginning of his career has been spent working at Welch LLP, a public accounting firm based in Ottawa, Ontario.
Bryan fell in love with Vancouver Island after visiting it several times for both pleasure and work from 2017 – 2020. Relocating there quickly became the only option and he moved to Nanaimo in September 2020 aer working out an arrangement to work full-time remotely.
He has a lot of experience in accounting and audit, specifically being involved in a variety of engagements for both non-profit and charitable organizations. He plans to bring this background knowledge to CHLY and help ensure it is successful and can meet its goals.
Student Members
Jesse Scott-Bradley
Jesse is a third-year student at VIU who is majoring in digital media studies. He has volunteered as the Program Assistant for CHLY's Climate 911 since 2021, where he also edits and hosts his own episodes.
He is very interested in the artfulness behind the combination of voice and music in radio, film, the history of Rap and Hip Hop, and climate change activism.
Jesse is very excited to be a part of the CHLY team. He believes community radio has the power to shape and uphold community principles as well as being able to create positive change within a community.
Savanna Lawless
Originally from Calgary Alberta, Savanna moved to Port Renfrew in 2018 and then Ladysmith in 2019. Currently, Savanna is studying Graphic Design at VIU although she is also a Red Seal Carpenter.
Savanna is passionate about community as she grew up in a very multicultural neighbourhood with lower income than other neighbourhoods in Calgary.
Music has always been a massive part of her life. Her family has hosted jams where it was encouraged to join in and participate, even if you were not as experienced as others. Savanna also spent a lot of time going to live shows and festivals and enjoyed being a part of the hard rock/metal/punk community in Calgary. She hopes that the voice she will bring to the board will be well-rounded and inclusive. Savanna also hosts the Wednesday Edition of the VIU Meter.
Annual General Meeting Agenda
5:30 PM—Member sign-in.
6:00 PM—Meeting commences (Quorum is 16 Voting Members of the Radio Malaspina Society).
6:01 PM—Appointment of a chairperson.
6:02 PM—Acknowledgment of Snuneymuxw First Nations territory and thanks.
"As Vancouver Island University has a long-standing relationship with the Snuneymuxw First Nation, the Radio Malaspina Society, operating CHLY 101.7FM, would like to acknowledge and thank the Snuneymuxw First Nation for allowing us to live and learn, broadcast, and share educational experiences here on their traditional territory."
6:03 PM—Approval of Agenda.
6:05 PM—Approval of Minutes of the previous Annual General Meeting, and any Special General Meetings in the year.
6:10 PM—President's Report.
6:25 PM—Executive Directors Report.
6:35 PM—Finance Report to year-end.
7:00 PM—Appointment of an auditor.
7:05 PM—Virtual Election of Directors:
Two Student Members.
Two Community Members.
VIU Admin Representative.
7:15 PM—Special Resolutions:
None were submitted or referred.
7:16 PM—General Resolutions.
7:50 PM—Any Other Business.
8:15-8:30 PM—Adjournment.