CRTC Application

Canadian Radio-television and Telecommunications Commission

Application to Renew a Broadcasting Licence for a
Campus Radio Programming Undertaking

1. GENERAL INFORMATION

TYPE OF STATION
Community-based campus:	AM ( )	FM (x)
Instructional:	AM ( )	FM ( )

LOCATION OF UNDERTAKING: Nanaimo, British Columbia

CALL SIGN: CHLY

1.1	IDENTIFICATION OF LICENSEE NAME: Radio Malaspina Society ADDRESS: #2-34 Victoria Crescent, Nanaimo BC V9R 5B8 FAX: (250) 716-1082 E-MAIL: programdirector@chly.ca CONTACT PERSON REPRESENTING THE LICENSEE (if there is no appointed agent under question 1.2)NAME: James Booker TITLE: Program Director TELEPHONE: (250) 716-3410 Please indicate the E-Mail address and FAX number that should be specified in a Public Notice. FAX: (250) 716-1082 E-MAIL: programdirector@chly.ca
1.2	APPOINTMENT OF AGENT I, ——————————-, the licensee, hereby appoint ———————-, as my agent for and on my behalf and in my name to sign, file and complete (if necessary) an application with the Canadian Radio-television and Telecommunications Commission and to sign and file a reply with respect thereto and I do hereby ratify, confirm, and adopt as my own act, such application and all replies made thereto.Date: At: Signature: ADDRESS OF AGENT: TITLE: TELEPHONE: FAX: E-MAIL:
1.3	DECLARATION OF THE LICENSEE OR ITS APPOINTED AGENT
	I, James Booker SOLEMNLY DECLARE THAT:
	a)	I am the representative of the licensee named in this Application Brief and as such have knowledge of all matters declared therein.
	b)	The statements made in this application, or any document filed pursuant to any request for further information by the Commission, are (will be) to the best of my knowledge and belief true in all respects.
	c)	The opinions and estimates given in this application, or any document filed pursuant to any request for further information by the Commission, are (will be) based on facts as known to me.
	d)	I have examined the provisions of the Broadcasting Act and the broadcasting regulations relevant to this application.
	AND I HAVE SIGNED Signature: Date: December 28, 2006 WITNESSED BY Signature: Name (Printed): Amber Hieb Date: December 28, 2006 At: CHLY Studios, Nanaimo, BC
1.4	EXAMINATION BY THE PUBLIC Indicate a location, within the area served, where the application may be examined by the general public. ADDRESS: CHLY Studios, #2-34 Victoria Cres, Nanaimo, BC, V9R 5B8 And on our website at www.chly.ca

2. OWNERSHIP

2.1	If no changes or amendments were done to the constituting documents (for example, Letters Patent, By-Laws, etc.) of the licensee since the last renewal, please sign the following attestation: I hereby declare that no changes were done since the last renewal. Signature of Licensee or its appointed agent: Regarding Appendix 2A: There have been amendments made to our constitution since our last contact with CRTC. The board of directors is in the process of obtaining the most current copy of our constitution from the Registrar of Societies. We will provide CRTC with these documents as soon as possible.
2.2	In the revised campus radio policy set out in Public Notice CRTC 2000-12, the Commission stated that it expected the board of directors of campus radio stations to include balanced representation of each of the following:
	• the student body; • the associated college or university (for example, faculty or administration); • station volunteers; and • the community at large.
	In addition, to ensure continuity of direction, campus stations were also encouraged to establish positions on their boards of directors for terms of more than one year.
	Does the current structure and composition of your board of directors comply with this policy?
		YES ( )	NO (X)
	If NO, provide detailed plans outlining how and when you will bring the structure and composition of the board of directors into conformity with the policy or, in the alternative, reasons why the policy should not apply to your station.The current board of directors is aware that Malaspina University-College (MU-C) is under-represented on the board, as outlined in your guidelines. We have an on-going campaign to attract more members from the University. Some of the ways we draw student and faculty interest are: One on one contact: There is an on-going word-of-mouth campaign, whenever any board member has the opportunity to speak with students or faculty of MU-C, we make them aware of our need, and ask if they, or any other student/faculty member they may know, would be willing to join the board of directors. We are also creating a short-list of MU-C faculty who have expressed interest in or support for CHLY in the past, and inviting them to attend board meetings in January and February. Campus Outreach: CHLY’s Programming Committee is working with instructors and their classes, offering on-air training and requesting submissions for programs or single presentations. There has been good response to this, and the current board will be meeting with these students and giving an explanation of how the station operates, (other than the on-air aspect) and inviting them to become board members. The board and other members of RMS will continue to give presentations to any classes, wherein the instructor is willing, at the beginning of each semester. We are also working with student volunteers from the campus in organizing shows at the student pub, sponsored by CHLY, to increase student awareness. Campus awareness and support of CHLY has been growing steadily during the last two years, as evidenced by increased student/faculty involvement in production and broadcasting. Because we currently have four vacant seats on the board, we feel confident that through a renewed recruitment effort, we can increase faculty and student presence by March 2007.
2.3	Complete the following table relating to the directors and officers, including the Chief Executive Officer, of the licensee. Please note that all sections must be completed.

DIRECTORS AND OFFICERS
Name	Complete Home Address	Citizenship	Position Held	Directors, please specify: - Date and Term of Appointment -The group represented
Jennifer Barr	Nanaimo, BC	Canadian	President	October 2006 2 years Station Volunteers
Joy Lacey	Nanaimo, BC	Canadian	Treasurer	October 2006 2 years Community
Sandeep Chauhan	Nanaimo, BC	Canadian	Minister of Internal Affairs	October 2006 2 years Station Volunteers
Franklin Agterberg	Gabriola Island, BC	Canadian	Member at Large	October 2005 2 years Student Body
Don Herres	Nanaimo, BC	Canadian	Vice President	October 2006 2 years Community
Glen Macdonald	Nanaimo, BC	Canadian	Secretary	October 2006 2 years Community

SUPPORTING DOCUMENT TO BE APPENDED:
APPENDIX 2A	All changes or amendments to the constituting documents (for example, Letters Patent, By-Laws, etc.) of the licensee.

3. PROGRAMMING

The following section relates to the programming obligations set out in the Commission’s Campus Radio Policy in Public Notice CRTC 2000-12 dated January 28, 2000. The commitments and conditions of licence proposed in this application are to replace the licensee’s programming obligations set out in the current Promise of Performance. Reference should be made to Public Notice CRTC 2000-14 entitled Revised Content Categories and Subcategories for Radio issued on January 28, 2000 for details on content categories and subcategories. Licensees are reminded that, except where the Commission has provided otherwise in a condition of licence, they must also comply with the regulatory requirements set out in the Radio Regulations, 1986 (the regulations), as amended from time to time. For the purpose of answering the following section: in accordance with the regulations, a “broadcast week” refers to the total number of hours devoted to broadcasting during the 126-hour period extending from 6:00 a.m. to midnight, for seven consecutive days beginning on Sunday.
3.1	LANGUAGE(S) OF PROGRAMMING
	a)	The principal language of programming will be: English
	b)	Other languages of programming: French, Punjabi, Spanish, Japanese, Mandarin Nu’chalnuth languages

Languages	Per broadcast week
Languages	Hours	Minutes	% of total programming
Other official language (MAXIMUM)	5		4
Languages of Aboriginal Canadians (MINIMUM)	1.5		1.2
Third-language programming(1) (MINIMUM)	6		4.7

(1)

The above percentages were arrived at by analyzing the demographics of our community. Nanaimo’s Francophone community is approximately 2% of the population; third-language speakers make up at least 10% of the population; there are no figures for indigenous language speakers.Licensees who provide ethnic programming must respond to questions 3.15 and 3.16 (Ethnic Programming).

3.2	HOURS OF BROADCAST The licensee UNDERTAKES to broadcast an average of 126 hours per broadcast week. Please indicate any period of the year during which you will not be broadcasting:
3.3	MUSIC CATEGORY BREAKDOWN Please indicate the music mix broadcast by the station by specifying the MINIMUM percentage of music in one or more of the subcategories set out below. The total percentage may not exceed, but need not add up to, 100%.

MUSIC SUB-CATEGORY BREAKDOWN – SPECIALTY FORMATS
MUSIC SUB-CATEGORY	DESCRIPTION	MINIMUM % OF TOTAL MUSIC
21	Pop, Rock and Dance	60
22	Country and Country-Oriented	1
23	Acoustic
24	Easy Listening
31	Concert
32	Folk and Folk-Oriented	8
33	World Beat and International	12
34	Jazz and Blues	8
35	Non-classic Religious

3.4	SOURCES OF PROGRAMMING
	a)	The licensee proposes to operate as part of a network:
			YES ( )	NO (X)
		If YES, specify the name(s) of the network(s) and the number of hours (based on 24-hour days) and type of programming to be broadcast per week:

Name	Hours:Minutes	Type (1)

(1)

Type of programming delivered by network (for example, sports, talk, entertainment, etc.)

	b)	The licensee proposes to broadcast programming originating from another station:
			YES (X)	NO ( )
		If YES, specify originating station: We supplement our Spoken Word Programming with programs from CJLY Nelson, CFRO Vancouver, CKUT Montreal, WPKN in Bridgeport, Connecticut and the Pacifica Network in the U.S.
3.5	LOCAL TALENT DEVELOPMENT Please provide plans for the licence term with respect to the development of local talent, in particular projects to promote and feature music by new Canadian artists, local artists and artists whose music is seldom heard on other stations. Local talent development has always been a big part of what we do here at CHLY. Our plans for future development include: 1 – Mandating a “local music minimum requirement” which would work much like the Cancon requirement: a certain percentage of musical selections (yet to be decided, say 5 – 15%) in each program would have to be by local musicians, artists, producers, etc. (“local” parameters also yet to be decided). 2 – Producing a Compilation CD with music from local artists (unrecorded, independent artists) and cover art by local visual artists & photographers (again, emerging talent). We hope to involve students in this at the recording and production level (Malaspina—University College has an excellent music dept. complete with recording studio). This would be an annual project, and could even blossom into various genre Compilations, ie: local folk cd, local hip hop cd, local jazz, and so forth. 3 – CHLY plans on continuing and further developing a very successful Local Talent Development Project, our Acoustic Concert Series. These events put local, usually unknown artists on the stage of the Malaspina Theatre (a 300 seat venue). Usually two to three artists or groups are brought together for each concert. CHLY promotes these shows, on air, over the course of the 4-6 weeks leading up to the show. This promotion includes regular Promo spots, interviews, as well, the artists’ music is put into heavy rotation throughout the promo period. These events also receive generous coverage in the local newspapers, as a significant portion of the proceeds goes to local charities. 4 – CHLY realizes that many emerging artists do not have the resources to produce a CD, as such we make it very easy for musicians, etc to come in to the studio and play live on the air. We often record these on-air concerts and are able to furnish these local musicians with at least a rudimentary demo cd. 5 – Finally, there is the CHLY Street Party, an annual event that showcases live local music. The Street Party is a 12 hour event of live music, staged right in front of the CHLY Studio. The entire day is broadcast LIVE over the airwaves, with CD copies of all performances made available to the respective artists. As with the Concert Series, the artists get much media exposure leading up to the event. This event alone features some 14 acts, including local dance troupes, stilt-walkers, em-cees, and of course, musicians. Over the last three years we have seen many of these performers, whose first gigs were on CHLY, go on to become more and more established.
3.6	TRAINING OF VOLUNTEERS
	a)	The approximate percentage of total programming that will be produced by students to fulfill requirements of courses they are taking will be 2.5 % per broadcast week.
	b)	Please provide a general plan concerning the participation of students and other volunteers in the station’s production and broadcasting activities, specifically with respect to recruitment and training in broadcasting, as well as control mechanisms that will be put in place to supervise volunteers and ensure that the programming obligations are respected during the license term. Volunteer Recruitment Targeting the Campus: A team of CHLY representatives will visit classes at Malaspina during the first week of fall, spring, and summer sessions to inform students of volunteer opportunities at the station. Our volunteer coordinator will also contact professors to offer opportunities for students to complete for-credit assignments through producing radio programs at the station. We will focus primarily on the music, media studies, and journalism programs, but fully recognize the potential for all departments to participate in CHLY radio. (For example: Last year we had a number of fisheries students who completed their final research paper as informative audio pieces, and took part in interviews on the development of fish farms in our region.) We will also continue to post volunteer opportunities on campus bulletin boards and specifically in the student union building. Targeting the Community: We will continue to post volunteer opportunities at Volunteer Nanaimo, a local agency that recruits volunteers for non-profit societies in our region. We will also continue to hold a monthly open house, during which we invite any community members/students to join us for one hour, take a tour of the station, fill out volunteer applications forms, and ask any questions they may have. Training Sound Production: As we have done in the past, all volunteers/students will be invited to take part in regular training sessions in sound production. Our program director offers introductory and advanced sound editing classes, which run once a month. Broadcasting: We will continue to require that all programmers/broadcasters at CHLY complete a minimum of 4.5 hours of on-air training before their program begins. They will also be required to complete the introductory sound production class before on-air training begins. On-air training includes complete technical training (e.g.: competent use of all broadcasting equipment, microphone technique, ad placement, etc.) and training with regard to content delivery and technique. Other Workshops: We will also continue to offer workshops on microphone technique, interviewing skills, and producing spoken word programming, as demanded. Control Mechanisms Programmer’s Contract: All programmers at CHLY are required to sign a promise of performance contract before they begin broadcasting. This contract outlines CRTC regulations including, but not limited to, Canadian content,spoken word requirements, language content, etc, based on Part 1.1, Section 3 of the CRTC Broadcast Act. The contract also includes Part 1.1 as an appendix and the web address where the full Broadcast Act can be found. Program Reviews: New programs are closely monitored for the first three months they are on-air. At the end of the three months probationary period only programs who have showed compliance with CRTC and CHLY standards are allowed to continue. Shows are then reviewed by the Program Director, every six months, using a standardized review document available to all volunteers and programmers. Canadian Content: Music logs are reviewed by Music Department and Program Director at the end of every month to ensure that all programs are meeting their CanCon requirements.
3.7	CONDITIONS OF LICENSE
	The licensee will adhere to all conditions of license stipulated in Public Notice CRTC 2000-156:
			YES (X)	NO ( )
	If NO, provide reasons.
ETHNIC PROGRAMMING
•	Licensees who provide ethnic programming must complete questions 3.8 and 3.9.
•	For more information on ethnic programming, licensees should consult Public Notice CRTC 1999-117 entitled Ethnic Broadcasting Policy, and consequent amendments to the Radio Regulations, 1986, set out in Public Notice 2000-92.
3.8	Market with a local ethnic radio station The licensee operates in a market served by an ethnic radio station:
			YES ( )	NO (X)
3.9	Ethnic programming by linguistic category Complete the following table relating to the broadcasting of ethnic and third-language programming. Please note that a “broadcast week” refers to the total number of hours devoted to broadcasting during the 126-hour period extending from 6:00 a.m. to midnight, for seven consecutive days beginning on Sunday. Percentages should be based on the total number of hours of programming broadcast by the station in a broadcast week (that is, the total number of hours of programming by the station in a broadcast week may be less than or equal to 126 hours). Please note that ethnic programming means programming provided in any language, that is specifically directed to any culturally or racially distinct group other than one that is Aboriginal Canadian or from France or the British Isles. Ethnic programming may be in English, French, a third-language or a combination of languages. Third-language programming means programming in languages other than French, English or those of Aboriginal Canadians. In determining the languages of ethnic programming, DO NOT consider music, advertising, station contests and community and emergency messages during a particular ethnic program. However, in calculating the actual duration of each program, those elements must be counted.

Language in which ethnic programming is provided	Ethnic group to which it is directed	Total duration of this programming per broadcast week (hours:minutes)	% of the total programming provided during each broadcast week that is devoted to this type of programming


% of the total programming provided during the broadcast week that is devoted to ETHNIC PROGRAMMING
% of the total programming provided during the broadcast week that is devoted to THIRD-LANGUAGE PROGRAMMING			3

BOOK OF SUPPORTING DOCUMENTS

APPENDIX NUMBER AND NAME		APPENDED (Yes or No)	E-FILED (Yes or No)
SECTION 1: GENERAL INFORMATION
1A	Supplementary Brief	NO	NO
SECTION 2: OWNERSHIP
2A	Amendments to constituting documents	NO	NO