Feb. 3, 2014, 6.30pm – Acme Food Co.
4b. Acceptance of Nov. 28 minutes
4c. Acceptance of Dec. 9 minutes
Acceptance of Jan. 7 minutes tabled to next meeting
Acceptance of report (AK/JW) M/S/C
Q: Alex – wants to know where loan money is coming from.
Paulette – sales report attached
Queen’s lease starts March 1 – vital to remain in same location – moving too expensive right now; comparison of downtown rents $3000 vs. $630; put TLC and volunteer time to stay in same location; in discussions with Jerry – common area in between is now RMS property; we have worked out program to have Green Room become second control room; Jerry has confirmed that washroom will be renovated; will pressure wash front of station in Spring; every 2 months will have event fundraiser with all door proceeds to go to RMS; Jerry donated circulation fans that we have to install; DNBIA will spearhead makeover of China Steps; rent will go up to $700/month reasonable considering improvements; recommendation to stay there;
Cam – 1. details about ad sales – CRM program manages sales; list of new targets; merge that info with Paulette to train and teach her time management; three level sales plans; identified “leader accounts” (CCCU); focus on months ahead; long-term planning done; looking for opportunities; product knowledge; scheduling clients’ ads to appropriate audience;
2. Directors Info night – action item
Joanie: would it be a good idea for Paulette to attend/be in the loop about E-Comm meetings?
Would be up to her if she can attend, but definitely keep her informed.
Acceptance of report (JW/CW) M/S/C
(Jamie absent from 7.45pm – 8.30pm)
Meeting with Sandy Bartlett at Acme – two dates – Tuesday, Feb. 18 or 25 at 6.30pm
9b. C-Comm – next fund drive – how to promote to listeners and volunteers; hard pitch no longer suitable; need new approach; want to turn it into celebration; stop focusing on dollar amount; Jesse, Sandeep and Sean Enns in first stages of putting together RFP –project definition; looking at tightening up messages; member engagement – specifically students – we really need to reach out to student members – prioritizing student programmers, and having specific give-aways for students to get them on facebook/email; extending VIU’s education model through RMS – i.e. students want to learn how to podcast; volunteer morale – gifts at certain benchmarks; will have Social Media Policy within next 6 weeks for BoD approval.
Jesse – also – website – will begin to fall into place – needs major update; part of that process is assessment – top-down site map structure phase 1; Sean has begun to take that on.
Acceptance of report (JI/AK) M/S/C
9c. E-Comm – Joanie – Report attached
Jesse – was anybody appointed by BOD? Steve appointed Chair; need to nominate Joanie, and seek out others to appoint
Cam – were there formal resignations? Does the Board need to declare E-Comm dissolved and reinstated? The committees were to do leg-work re: mandate, members;
Alex – does E-Comm need to be staffed?
Need 2 BoD members, 1 staff, plus others;
*Table question of Snake from Rick Salt
Acceptance of report – (JW/CW) M/S/C
BIRT – Motion to appoint Joanie to Events Committee
9c. S-Comm appointments – Joanie willing to sit.
Gord – criticism from membership that interim staff moving too fast.
Cam – table issue until March – spend time adding to Board
Jamie – will formulate amendment of S-Comm policy; important to get it running.
BIRT – amend S-Comm policy to include one board member, Station Manager or ED, community member, one student, one programmer (JB/NW) M/S/C
Jesse – issue of having one board member is that when the committee is small, issue of discussion around hiring ED/SM; board can appoint stand-in if SM has to excuse himself;
BIRT Joanie be appointed to S-Comm (JW/NW) M/S/C
9d. Arbie – P-Comm working on 3 proposals and Programmer Contract
Acceptance of report (JB/JW) M/S/C
9e. BIRT Basecamp be approved for Board communication and committee communication
BIRT RMS renew lease with Queen’s (JB/JI) M/S/C
BIRT we move in-camera (AK/JB) M/S/C
Move out of camera 9.37pm
BIRT Bob Simpson’s term be extended by 3 months (JW/JI) M/S/C
BIRT Jamie, as the MIA, follows up on the complaints received (JI/NW) M/S/C
BIRT Mike Monson officially be considered in abandonment of office and be removed from the board (JW/NW) M/S/C